E-Signature Disclosure & Consent

Effective Date: [EFFECTIVE_DATE] Last Updated: [LAST_UPDATED]

This E-Signature Disclosure & Consent (“Disclosure”) explains your rights regarding electronic records and signatures when using the e-signatures application (“E-Signatures App”) on the Honeycomb platform (“Platform”) operated by Mindhyv (“Company,” “we,” “us,” or “our”).

1. Scope

1.1 Covered Application

This Disclosure applies to the E-Signatures App available on the Honeycomb platform, which allows users to:

Create documents for electronic signature
Send documents to one or more signers
Apply legally binding electronic signatures to documents
Store and retrieve signed documents

1.2 Covered Transactions

This Disclosure covers all documents and transactions processed through the E-Signatures App, including but not limited to:

Contracts and agreements
Service agreements and statements of work
Non-disclosure agreements (NDAs)
Proposals and letters of intent
Acknowledgments and consent forms
Any other document submitted for electronic signature through the Platform

1.3 Parties

This Disclosure applies to all parties involved in an electronic signature transaction through the Platform, including:

Senders — Users who create and send documents for signature
Signers — Individuals who receive and sign documents electronically
Observers — Individuals granted view-only access to a signing transaction

2. ESIGN Act Compliance

By using the E-Signatures App, you affirmatively consent to:

Conduct transactions electronically, including signing documents using electronic signatures
Receive documents and records electronically in connection with electronic signature transactions
Accept electronic signatures as legally binding, with the same legal effect, validity, and enforceability as handwritten signatures on paper documents

This consent is provided in accordance with the Electronic Signatures in Global and National Commerce Act (ESIGN Act), 15 U.S.C. § 7001 et seq., and applicable state implementations of the Uniform Electronic Transactions Act (UETA).

2.2 Documents Covered

The following types of records may be provided to you electronically:

Documents submitted for your signature
Signed and executed copies of documents
Certificates of completion and audit trails
Notices related to electronic signature transactions (e.g., signature requests, reminders, expirations)
Amendments or modifications to previously signed documents

2.3 Legal Equivalence

Under the ESIGN Act and UETA:

An electronic signature may not be denied legal effect, validity, or enforceability solely because it is in electronic form.
A contract or record may not be denied legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation.

3. eIDAS Compliance

3.1 Electronic Signature Classification

The E-Signatures App provides electronic signatures under the eIDAS Regulation (Regulation (EU) No 910/2014) as follows:

The Platform currently supports [ESIGNATURE_LEVEL: simple / advanced / qualified] electronic signatures as defined under eIDAS.
The signature level available may vary depending on the verification methods used and the identity assurance level of the signing parties.

3.2 Legal Effect Under eIDAS

In accordance with Article 25 of the eIDAS Regulation:

An electronic signature shall not be denied legal effect and admissibility as evidence in legal proceedings solely on the grounds that it is in electronic form or that it does not meet the requirements for qualified electronic signatures.
A qualified electronic signature (if applicable) shall have the equivalent legal effect of a handwritten signature.

3.3 Cross-Border Recognition

Electronic signatures executed through the Platform are intended to be recognized across all EU and EEA member states in accordance with the mutual recognition provisions of eIDAS.
The Platform relies on [TRUST_SERVICE_PROVIDER] for any qualified trust services, if applicable.

4.1 Affirmative Opt-In

Before signing any document electronically through the Platform, each signer must:

Review this Disclosure in its entirety
Affirmatively consent to use electronic signatures by checking a consent box or clicking an “I Agree” button
Confirm their identity through the verification method specified by the document sender

Consent is recorded with a timestamp, IP address, and user agent for audit trail purposes.

You have the right to withdraw your consent to conduct transactions electronically at any time. Withdrawal of consent:

Applies prospectively only — it does not affect the legal validity of electronic signatures already executed.
May result in your inability to complete pending electronic signature transactions.
Does not affect your obligations under documents you have already signed electronically.

To withdraw your consent to electronic records and signatures:

Email: Send a written request to [SUPPORT_EMAIL] with the subject line “Withdraw E-Signature Consent”
Account Settings: Navigate to Settings > E-Signatures > Consent Preferences in your Honeycomb dashboard
Mail: Send a written request to [COMPANY_ADDRESS]

Your withdrawal will be processed within [WITHDRAWAL_PROCESSING_DAYS] business days of receipt.

5. Paper Copies

5.1 Right to Paper Records

You have the right to receive a paper copy of any document or record that is provided to you electronically through the E-Signatures App.

5.2 How to Request Paper Copies

To request a paper copy:

Email: Send a request to [SUPPORT_EMAIL] identifying the specific document(s) you need.
Mail: Send a written request to [COMPANY_ADDRESS].

Include sufficient identifying information (e.g., document name, date signed, transaction ID) to locate the requested records.

5.3 Fees

Your first paper copy request per document is provided at no charge.
Additional paper copy requests may be subject to a processing and shipping fee of [PAPER_COPY_FEE] per document.
Fee amounts will be communicated to you before processing and are subject to change with notice.

6. Hardware and Software Requirements

6.1 Minimum Requirements

To access, view, and retain electronic records and execute electronic signatures through the Platform, you will need:

Web Browser: A current version of one of the following:
- Google Chrome (last 2 major versions)
- Mozilla Firefox (last 2 major versions)
- Apple Safari (last 2 major versions)
- Microsoft Edge (last 2 major versions)
Internet Connection: Broadband internet access
Email: A valid email address capable of receiving messages and attachments
PDF Viewer: Ability to view and download PDF documents (e.g., Adobe Acrobat Reader or built-in browser PDF viewer)
Screen Resolution: Minimum 1024x768 pixels
JavaScript: Enabled in your browser
Cookies: Enabled for the Platform domain

6.2 Mobile Devices

The E-Signatures App may be accessed on mobile devices with:

iOS: Version [MIN_IOS_VERSION] or later with Safari or Chrome
Android: Version [MIN_ANDROID_VERSION] or later with Chrome or Firefox

6.3 Storage

You are responsible for maintaining sufficient local storage to download and retain copies of signed documents.

7. Record Retention

7.1 Platform Retention

The Company will retain electronic records of all signed documents for a minimum of [RETENTION_PERIOD] from the date of execution.
During the retention period, you may access and download your signed documents through your Honeycomb account dashboard.

7.2 User Access

During the retention period, you can:

View signed documents through the E-Signatures App
Download PDF copies of signed documents, including certificates of completion
Access audit trails for documents you initiated or signed

7.3 Post-Retention Period

After the retention period expires, signed documents may be archived or deleted in accordance with our data retention schedule.
We will provide at least 30 days’ notice before any scheduled deletion of signed documents.
You are strongly encouraged to download and retain your own copies of all signed documents.

7.4 Account Termination

If your Honeycomb account is terminated or canceled:

Signed documents will remain accessible for [POST_TERMINATION_ACCESS_DAYS] days following account termination.
After this period, documents may be permanently deleted.
You are advised to download all signed documents prior to account cancellation.

8. Security

8.1 Document Integrity Verification

The Platform implements the following measures to ensure the integrity of electronically signed documents:

Cryptographic Hash: Each signed document is assigned a unique cryptographic hash (SHA-256) at the time of signature. Any subsequent modification to the document will invalidate the hash.
Digital Seal: Completed documents include a digital completion certificate that records signing events, timestamps, and verification details.

8.2 Tamper-Evident Seals

Signed documents are protected with tamper-evident seals that detect any unauthorized modifications after signing.
If a document has been modified after signing, the Platform will display a warning notification and the document’s integrity status will be marked as compromised.

8.3 Audit Trail

Every electronic signature transaction generates a comprehensive audit trail that includes:

Event	Recorded Data
Document creation	Timestamp, sender identity, document hash
Document sent	Timestamp, recipient email, delivery status
Document viewed	Timestamp, viewer identity, IP address
Signature applied	Timestamp, signer identity, IP address, user agent, geolocation (if available)
Document completed	Timestamp, final document hash, completion certificate
Document downloaded	Timestamp, downloader identity

Audit trail records are retained for the same period as the signed document (see Section 7).
Audit trail data is admissible as evidence of the signing process and sequence of events.

8.4 Access Controls

Access to signed documents is restricted to authorized parties (senders, signers, and designated observers).
All document access requires authentication through the Platform’s login system.
The Company employs industry-standard encryption (TLS 1.2+ in transit, AES-256 at rest) to protect signed documents and related data.

9. Limitations

9.1 Not Legal Advice

The E-Signatures App is a technology tool for facilitating electronic signatures. The Company:

Does not provide legal advice regarding the enforceability of any specific document or transaction
Does not guarantee that electronically signed documents will be recognized or enforced in all jurisdictions
Recommends that you consult with qualified legal counsel regarding the legal requirements for your specific documents and transactions

9.2 Jurisdictional Limitations

Electronic signature laws vary by jurisdiction. Certain jurisdictions may not recognize electronic signatures for specific types of documents or transactions.
It is your responsibility to verify that electronic signatures are legally valid and enforceable for your intended purpose in your jurisdiction.

10. Contact

For questions about this Disclosure, to withdraw consent, or to request paper copies, contact us at:

Email: [SUPPORT_EMAIL]
E-Signature Support: [ESIG_SUPPORT_EMAIL]
Mailing Address: [COMPANY_ADDRESS]
Phone: [SUPPORT_PHONE]